Schools Association
Forthcoming Events
News
PARSONS DOWN SCHOOL ASSOCIATION
Meeting held on 21st February 2012
PRESENT
Alison Dixon, Wendy Ord, Emily Pearson, Jodie Taylor, Melanie Thornhill, Helen Beckett, Karen
Fakes, Binu Peake, Chris Brown, Debbie Williams, Jo Tamcken
APOLOGIES
Lindsey Donegan, Jason Ord, Jackie Thompson, Dave Vincent, Petrina Winsor, Helen Warke
MINUTES OF LAST MEETING
Meeting minutes dated 10th January 2012 were approved
FINANCE REPORT
Balance at 10/01/12 was £ 9, 257.51.
50/50 CLUB
Members and balance to be reported at next meeting.
To increase membership, it was agreed that a communication (to raise awareness to new parents
and as a reminder to existing parents) would be a good idea. Alison Dixon to follow up with Jackie
Thompson.
MATTERS ARISING
SCHOOL DISCO
2nd March 2011 is the agreed date for school disco at the junior school.
Float for refreshments and £70 cash payment on the evening for Dave Freemantle required. Dave to
arrive at 3.30. Volunteers to setup room requested. Water to be available on the night.
Co-ordinate volunteers for the night. 3 parents in addition to PTA members proposed – Melanie
Thornhill
Fire warden briefings will be needed before the each session.
AOB
MOTHERS DAY
PDSA were asked to support funding for gifts. Melanie Thornhill to propose suitable gift with cost
and advise Alison Dixon.
Karen Fakes to confirm number of gifts required.
Jo Tamcken offered to help with catering on the day.
DIAMOND JUBILEE
The PDSA would like to support the school’s commemoration of the diamond jubilee with
something that would benefit the school. New picnic tables and/or bench with a plaque were
suggested. To be discussed further at next meeting.
FUNDRAISING IDEAS
Some new ideas were proposed:
· Sponsored bounce. Look into costs for bouncy castles that can be used inside and out –
Debbie Williams. Debbie advised that the cost for unsupervised indoor / outdoor castle
would be £45 per day. Public liability insurance to be clarified. Parental content also
needed.
· PDSA stall at Thatcham Family fun day (24th June 2012).
· Coppers totaliser. It was suggested to use smartie tubes or filling jam jars.
· Recipe sharing/trading idea.
· Sports day (29th June 2012) refreshments and car wash (year 6 and above only).
· Summer BBQ quiz teacher baby competition.
· Spelling Bee.
· Wine tasting evening.
· Bingo night.
· Art exhibition.
· Promises auction.
· Jumble sale
It was suggested that an annual events calendar should be created – Alison Dixon / Binu Peake
Email to canvas parents preferences for events with or without their children – Emily Pearson
GENERAL
· It was suggested that a team photo of PDSA members should be displayed in reception
· Contact sheet with preferred method of contact to be circulated – Binu Peake
· Set up email account for PDSA use – Alison Dixon
· Obtain annual gambling license (required for raffle tickets) – Debbie Williams
· It was suggested to create signs to promote the PDSA for new volunteers at the school disco
and coffee stop sessions.
DATE OF NEXT MEETING
The next meeting will be held on Tuesday 17th April 2012 at 7pm at the Junior School.
MEETING CLOSED at 8.45 pm
Action tracking from previous meetings
| Action | Meeting Date | Responsible | Comments |
| PDSA registration with Greenham Common Trust |
11/10/11 | Alison Dixon | In progress |
| Look into whether there is any guidance on the profit that charities may hold |
10/01/12 | Alison Dixon | In progress |
PARSONS DOWN SCHOOL ASSOCIATION
Meeting held on 10th January 2012
PRESENT
Alison Dixon, Lindsey Donegan, Emily Pearson, Jodie Taylor, Melanie Thornhill, Petrina Winsor,
Helen Beckett, Karen Fakes, Helen Warke, Binu Peake, Chris Brown, Jason Ord, Debbie Williams
APOLOGIES
Wendy Ord, Jackie Thompson, Dave Vincent, Jo Tamcken
MINUTES OF LAST MEETING
Meeting minutes dated 22/11/11 were approved
FINANCE REPORT
Balance at 10/01/12 was £ 10, 683.20.
Look into whether there is any guidance on the profit that charities may hold – Alison Dixon
50/50 CLUB
Members and balance to be reported at next meeting.
To increase membership, it was agreed that a communication (to raise awareness to new parents
and as a reminder to existing parents) would be a good idea. Alison Dixon to follow up with Jackie
Thompson.
MATTERS ARISING
CHRISTMAS FAYRE DEBRIEF
Was viewed as a great first success that was lots of fun, and raised £2,300 profit plus additional £800
matched funding.
Ideas for improvement
· Use a bidding board for raffle prizes
· Increase the price of raffle tickets
· Consider one raffle ticket book per child at a higher price
· Make more tickets available on the day
· Proactive selling of raffle tickets at the school gates
· Consider using the same raffle ticket suppliers as the pre-school PDSA if this is cheaper
· Review contribution required from outside stalls holders – Suzi’s preserves will not be
invited back
· Microphone, plastic bags, bluetac, staple gun to be readily available
· Review physical position of the chocolate tombola stall
· Improve the visibility of PTA members on the event day (tabards, name badges)
· Consider offering hot food next year (e.g. sausage rolls)
· Agree post event cleanup plan
SCHOOL DISCO
2nd March 2011 is the agreed date for school disco at the junior school with sessions as follows:
· Session 1 - 4.30 p.m. - 5.30 p.m. Foundation
· Session 2 - 5.45 p.m. - 6.45 p.m. Y1 and Y2
· Session 3 - 7.00 p.m. - 8.00 p.m. Y3 and Y4
· Session 4 - 8.15 p.m. - 9.15 p.m. Y5 and Y6
Session 1 & 2 - £3 per ticket. Price includes entry, a bag of sweets, a drink and a Glow Bracelet.
Sessions 3 & 4 - £2.50 per ticket for entry only. Own money can be used to buy drinks, sweets
and glow bracelets/sticks.
Communication to be sent to the parents after half term detailing the date and session times – Emily
Pearson
Create a template for the disco tickets to be printed on different coloured paper for each session (with
the exception of session 2 for Yrs 1 & 2 where the tickets should be on different colours for each year
group) – Emily Pearson
Manage the distribution of disco tickets – Melanie Thornhill
Arrange a float for refreshments and £70 cash payment on the evening for Dave Freemantle – Jason
Ord
Undertake stock take and purchase required refreshments, sweets and glow sticks/bracelets -
Lindsey Donegan
Fire warden briefings will be needed before the each session.
AOB
FUNDING REQUESTS
· A reminder that all funding requests should be passed through Petrina Winsor before
requesting to the PDSA.
· Petrina Winsor is reviewing the funding request for some shading/shelter for Foundation and
Junior schools.
HAPPY CIRCUS
This proposal will not be taken forward
SUMMER BBQ
6th July was proposed as a date for the summer BBQ
DIAMOND JUBILEE
The PDSA would like to support the school’s commemoration of the diamond jubilee. To be
discussed further at next meeting
BOOK FAYRE
Confirm date for the Book Fayre - Petrina Winsor
FUNDRAISING IDEAS
Some new ideas were proposed:
· Sponsored bounce. Look into costs for bouncy castles that can be used inside and out –
Debbie Williams
· Coppers totaliser
· Recipe sharing/trading idea
Time will be set aside at the next meeting to brainstorm new fundraising ideas.
GENERAL
It was suggested that a team photo of PDSA members should be displayed in reception
DATE OF NEXT MEETING
The next meeting will be held on Tuesday 21st February at 7pm at the Junior School.
MEETING CLOSED at 8.30 pm
Action tracking from previous meetings
| Action | Meeting Date | Responsible | Comments |
| The possibility of the Junior School playground being used as a car park to be considered for the Christmas Fayre 2011 event |
11/10/11 | Alison Dixon | Closed |
| Approach Tracey Cobb on setup of Santa’s grotto |
11/10/11 | Debbie Williams | Closed |
| Coordinate approach for companies to donate raffle prize |
11/10/11 | Melanie Thornhill | Closed |
| PDSA registration with Greenham Common Trust |
11/10/11 | Alison Dixon | In progress |
PARSONS DOWN SCHOOL ASSOCIATION
Meeting held on 22 nd November 2011
PRESENT
Alison Dixon, Lindsey Donegan, Emily Pearson, Jodie Taylor, Melanie Thornhill, Wendy Ord, Helen
Beckett, Jackie Thompson, Chris Brown, Tracy Ackrill, Debbie Williams.
APOLOGIES
Petrina Winsor, Jason Ord, Carolyn Burnett, Jo Tamcken, Karen Fakes, Lisa MacKenzie Helen
Warke Binu Peake, Dave Vincent.
MINUTES OF LAST MEETING
Meeting minutes dated 01/11/11 were approved
FINANCE REPORT
To be reported at next meeting as bank gave Alison the wrong forms, so no access to account as yet.
50/50 CLUB
To be reported at next meeting.
MATTERS ARISING:
CHRISTMAS FAYRE
Miss Beckett requested that all letters going out from PDSA be checked by her first.
The results of the Poster competition were -
Joanne Rimmington-Par from Avon Class in Year 3 – Prize family swim ticket from Kennet
Ellyn Page form Year 2 – Prize story book free from book club.
Not many posters seen around the Junior School – Action Debbie to check with office
It was suggested that all poster entries be displayed during the Fayre – Action Alison/Mel
Mel asked about advertising the event in shop windows etc. It was felt by the majority that the event
historically is very well attended and was aimed at friends and families of the school. It was
suggested by Alison that we may be able to have a mention on Kick FM – Action Emily.
Raffle Tickets
It was agreed to send them out on Friday with the next request for donations and help.
A separate slip will be included with the tickets to explain about them.
Action – Miss Beckett to check letter and provide help for Alison to fill envelopes with tickets.
Tickets are due back in on 30th November, Jackie and Alison will take care of returned tickets/Money
and add to draw. Tracey advised that some stubs are returned without the money so to obviously
keep these out of the draw unless the odd bit of money is found.
Miss Beckett will also send out a letter to the juniors to ask for Chocolate donations for the tombola in
return for a games afternoon on 1st December.
School Stalls – Alison to e-mail a list to Debbie to add to the minutes.
Jackie has the trophy. This is to be presented to the winner of the Junior’s stall after the fayre. It was
agreed that each class should also take away their takings and cash up by Monday lunch time to see
who raised the most money and to complete their young apprentice duties.
Outside Stalls – Mel to provide a list to Debbie to add to the minutes.
Stalls listed below
Calendars – School
Sweet Stall
Face Paint – Louise Doc and Emily Pearson
Nails – Mrs Halton
Chocolate Tombola – 0 or 5 ticket to win. Donations from Juniors on games afternoon 1st Dec 0
Debbie, Jody and Jo already asked to man this stall
General Tombola – Even number to win
Toy Tombola – Prize every time
Wii Ski
Santa
Secret Room
Mel reported that she had about 16 raffle prizes.
Stall prices
Santa £2.50
Secret Room £3 or 2 for £5
Toy Tombola 50p, Chocolate Tombola 50p, General Tombola 50p
Entrance 50p for adults only
Face Paint 50p
Nails 50p
Wii Ski £1 a go £5 prize for adult and child – furthest jump
Scalextric 20p for 3 laps
Cakes small 20p, whole cake ask for offers
Hot dogs – only sold 20 last year so it was agreed to not bother this year
Jackie will ask Richard and Lisa to help cash up if Jason has to leave early
AOB
Tracey asked why the PDSA agreed to fund the tables at the last meeting. It was explained that it
was to get the schools out of a real emergency as Mr Vincent currently had to carry tables between
schools.
DATE OF NEXT MEETING
The next meeting will be held on Tuesday 10th January 2012 at 7pm at the Junior School.
MEETING CLOSED at 9.15 pm
PARSONS DOWN SCHOOL ASSOCIATION
Meeting held on 1st November 2011
PRESENT
Alison Dixon, Kerry Regan, Lindsey Donegan, Emily Pearson, Jodie Taylor, Melanie Thornhill, Wendy
Ord, Helen Beckett, Helen Warke, Binu Peake, Jackie Thompson, Chris Brown, Dave Vincent
APOLOGIES
Petrina Winsor, Tracey Ackrill, Jason Ord, Carolyn Burnett, Debbie Williams, Jo Tamcken, Karen
Fakes, Lisa MacKenzie
MINUTES OF LAST MEETING
Meeting minutes dated 11/10/11 were approved
FINANCE REPORT
As reported at AGM. Balance at 4/10/11 was £ 11,642.55
Jason Ord to provide current balance and amount generated by the recent disco.
50/50 CLUB
35 Members
Balance at 1/11/11 is £671.22. Rachel Eaves was October’s winner.
Jackie Thompson is currently reviewing signatories for the building society account
MATTERS ARISING
SCHOOL DISCO
Was well received and went very well. From feedback received, water and cups together with
additional staff for junior school disco will be made available in future.
CHRISTMAS FAYRE
1250 raffle tickets are to be ordered for the Christmas Fayre. Prizes include £100 cash, Performing
Arts academy place worth over £200, Binatone Symphony 3325 digital cordless phones, and various
other voucher prizes.
Discussion took place regarding stalls for this year’s event on 3rd December at the Infant School 2-
4pm. 8 outside stalls and 11 for the junior school were proposed. In addition there will be a stall for
calendars, sweets, refreshments, face painting/nails, chocolate tombola, tombola and toy tombola.
Junior school classes are responsible for school stall theme, setup and operation. PDSA to fund £15
for each school stall. Additionally parents will be encouraged to support agreed stall ideas. Outside
stalls to donate £10 and raffle prize.
It was confirmed that Claire Lloyd Butler’s father would be Santa this year. Karen Fakes confirmed
that Helen Webb would be the fairy for Santa's grotto.
• Finalise list of outside stalls by 11/11/11 – Melanie Thornhill
• Finalise list of school stalls by 11/11/11 – Helen Beckett
• Allocate £165.00 to support school stalls – Jason Ord
• Purchase and engrave best stall cup – Jackie Thompson
• Make provision for any floats required – Jason Ord
• As successful last year, there will also be a secret present room run by the Infants – Karen
Fakes to coordinate.
• Presents for Santa will need to be ordered. £1.50 per child. Target around 100 presents
50/50 girls and boys - Jo Tamcken to coordinate. Melanie Thornhill has an account with the
book people if required.
• Draft parent communication by 4/11/11 to advertise Christmas Fayre and poster competition.
Communication will also request raffle donations and unused wrapping paper for presents.
Poster competition entries by 11/11/11, drawings required in A4 and no glitter. Winning picture
to be selected by Dave Vincent – Emily Pearson
• Undertake stock take with Kerry Regan - Lindsey Donegan
AOB
FUNDING REQUEST FOR LUNCHTIME TABLES
• Kerry Regan requested funding of £800-£900 for 4 tables and 8 benches to be used by PDI
and PDJ. Agreed by the PDSA.
HAPPY CIRCUS
General discussion took place about the possibility of hosting a ‘happy circus’ event. Helen
Beckett raised concerns about having a circus staying on our school ground. Feedback from other
schools suggested that although an event thoroughly enjoyed by the children only costs were
covered.
GENERAL
PDSA night out set for 8/11/11 at Brasserie Gerard.
DATE OF NEXT MEETING
The next meeting will be held on Tuesday 22nd November at 7pm at the Junior School.
MEETING CLOSED at 9.05 pm
Action tracking from previous meetings
Action Meeting
date
Responsible Comments
The possibility of the Junior
School playground being
used as a car park to be
considered for the Christmas
Fayre 2011 event
11/10/11 Alison Dixon In progress
Approach Tracey Cobb on
setup of Santa’s grotto
11/10/11 Debbie Williams Alison Dixon to
speak with Debbie
Coordinate approach for
companies to donate raffle
prize
11/10/11 Melanie Thornhill In progress
PDSA registration with
Greenham Common Trust
11/10/11 Alison Dixon In progress
PARSONS DOWN SCHOOL ASSOCIATION
Meeting held on 11th October 2011
PRESENT
Alison Dixon, Tracey Ackrill, Carolyn Burnett, Debbie Williams, Jodie Taylor, Melanie Thornhill, Jo Tamcken, Karen Fakes, Wendy Ord, Jason Ord, Emily Pearson, Helen Beckett, Helen Warke, Binu Peake
APOLOGIES
Petrina Winsor, Kerry Regan, Jackie Thompson, Lindsey Donegan, Lisa MacKenzie
MINUTES OF LAST MEETING
Meeting minutes dated 27/9/11 were approved by Committee
FINANCE REPORT
As reported at AGM. Balance £ 11,642.55
50/50 CLUB
35 Members
Balance at 4/10/11 was £671.22 (it was agreed that £500.00 will be transferred to main account).
Current Balance £TBC
MATTERS ARISING
SCHOOL DISCO
The school disco will be held at the Junior School on Friday 14th October 2011.
Session One Years 1 & 2 5:30 - 6:30 - full
Session Two Years 3 & 4 6:45 - 7:45 – almost full
Session Three Years 5 & 6 8:00 - 9:00 – almost full
Session One £3 per ticket. Price includes a bag of sweets, a Panda Still drink and a Glow Bracelet.
Sessions Two & Three £2.50 per ticket. Own money to be brought to pay for sweets, Panda Still drinks and Glow Bracelets.
Dave Freemantle will be doing the disco.
Wendy Ord to shadow Tracey Ackrill at the event. Helen Beckett will have first aid key (cupboard not usually locked). Melanie Thornhill has list of all teachers/parents scheduled to attend the disco.
CHRISTMAS FAYRE
1250 raffle tickets are to be ordered for the Christmas Fayre.
The possibility of the Junior School playground being used as a car park to be considered for the 2011 event – Alison Dixon
Discussion took place regarding stalls for this year’s event on 3rd December at the Infant School 2-4pm. 6 or 7 outside stalls and 11 for the junior school were proposed. Junior school classes are responsible for stall theme, setup and operation. Outside stalls to donate £10 and raffle prize.
As successful last year, there will also be a secret present room run by the Infants – Karen Fakes to coordinate.
- Emily Pearson to speak to Claire Lloyd Butler to see whether her dad is happy to be Santa this year.
- Debbie Williams to approach Tracey Cobb on setup of the area.
- Melanie Thornhill to coordinate approach for companies to donate raffle prize (e.g. Newbury races, Corn Exchange, Nuffield).
- Presents for Santa will need to be ordered. £2.50 per child. Target around 150 presents. To be confirmed at next meeting – Jo Tamcken to coordinate.
AOB
GOVERNOR REQUEST
- It was agreed to register Parsons Down School as a charity with the Greenham Common Trust in order to benefit from any grants offered by the Trust – Alison Dixon
TEACHER FUNDING REQUEST
- Mrs Quinton requested funding of £500-£600 for community blocks and storage for the Foundation Stage. Agreed in principle by the PDSA – Karen Fakes to communicate to Mrs Quinton.
HAPPY CIRCUS
General discussion took place about the possibility of hosting a ‘happy circus’ event. Helen Beckett raised concerns about having a circus staying on our school ground.
- Request brochure – Melanie Thornhill
- Speak to Francis Baily for feedback on how the event worked for them – Jodie Taylor
GENERAL
Painting fence around the pond to be agreed in spring.
DATE OF NEXT MEETING
The next meeting will be held on Tuesday 1st November at 7pm at the Junior School.
MEETING CLOSED at 8:20pm
